Virtual meetings are more productive when Jabra PanaCast solutions gives everyone a seat at the table. Virtual meetings allow people in different geographical locations to meet up in real time via virtual rooms on the internet.
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Your Guide to Hybrid Meeting Solutions

From hardware to hybrid etiquette, explore our expert tips, tools, and best practices to run clearer, more inclusive, and more productive virtual meetings - wherever you are.

Quick facts

  • Poor internet is the top productivity killer in meetings

    48% of professionals say bad connectivity is the biggest barrier to effective collaboration. Without a stable connection, even the best ideas can get lost.

  • Audio issues make meetings harder to follow - and remember

    32% of people struggle with poor audio quality during virtual calls. When listening feels like work, engagement and recall drop dramatically.

  • Noise and distractions affect 81% of remote workers

    From barking dogs to loud keyboards, background interruptions make it hard to focus. High-quality headsets and microphones help keep the conversation on track.

  • Only 30% of introverts feel confident speaking up

    Virtual meetings often cater to louder voices. Inclusive tools and thoughtful setups can empower quieter team members to contribute more comfortably.

  • 80% of employees waste time looking for the right setup

    The majority spend too long finding rooms with the right tech - slowing down productivity before meetings even start.

  • 49% of meeting spaces aren’t equipped for hybrid collaboration

    Nearly half of all meeting rooms lack the tools needed for effective video calls - making it harder to include remote participants.

*All stats cited are from Jabra’s Mind The Gap report or Miro.

Introduction to Virtual Meetings

Virtual meetings are now a permanent part of the workday, with 80% of global meetings either hybrid or fully remote. But not all meetings are created equal. Audio dropouts, fuzzy video, and disengaged attendees can all lead to wasted time and missed connections.


This page brings together the tools, best practices, and expert advice you need to create meetings that feel seamless, inclusive, and effective—whether you're in the office, working remotely, or somewhere in between.


We’ve combined Jabra’s 150+ years of communication expertise with the latest research and recommendations to help you:

Choose the right video conferencing platform for your team
Equip your workspace for professional-grade virtual meetings
Run inclusive, psychologically safe meetings that get better results
Discover collaboration tools that simplify teamwork from anywhere

In today’s flexible workplace, virtual meetings happen everywhere - from home offices and huddle rooms to large boardrooms. But to get the most out of each space, your setup needs to match the purpose of the meeting.


Whether you're designing a single meeting room or planning across an entire office, choosing the right layout and equipment can dramatically improve the experience—for both in-room and remote participants. This section explores the most common meeting room types, what they’re best for, and how to equip them for seamless, inclusive collaboration.


Whether you’re hosting a client call, running a team brainstorm, or managing a hybrid workshop, this guide will help you do it better.

Explore the Articles

  • The Best Video Conferencing Setup for Clear, Professional Meetings

    Learn what hardware makes the biggest difference to video and audio quality - plus expert tips on making virtual meetings feel more human.

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  • Productive Virtual Meetings: Tools, Tips and Best Practices

    Master the meeting before it begins with preparation tips, engagement strategies, and expert-backed insights for better collaboration.

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  • 11 Best Online Collaboration Tools for the Virtual Team

    From Slack to ClickUp, explore the best free and paid tools for communication, project management, brainstorming, and design collaboration.

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  • 8 Best Video Conferencing Platforms Ranked by Use Case

    Zoom, Teams, Google Meet, and beyond - compare top platforms by functionality, pricing, and use case to find your ideal match.

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  • How to Run Inclusive Meetings Using Psychological Safety

    Make space for every voice. Learn how to foster psychological safety, invite participation, and build truly inclusive virtual meetings.

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